2020 BJCP Financial Report

By Al Boyce, BJCP Finance Director

In 2020, due mostly to the COVID-19 pandemic, the BJCP received less than half of the income we were expecting.  Luckily, we also spent less than 40% of what we had budgeted, so there was no need to dip into reserves to meet program expenses. 

EXAMS: Of 163 exams scheduled for 2020, 73 were cancelled due to COVID-19.

COMPETITIONS: Of 558 competitions scheduled for 2020, 102 were cancelled and refunded.

INCOME:

Overall, $45,592.76 of $96,985.47 budgeted. 47.01% of estimate. 

($51,392.71 income than expected.)

1. Exam Fees. $12,248.50 of $29,709 budgeted. 41.23% of estimate. This is the third year in a row we have seen a decline in exam fees over the previous year. 43.2% of registered exams are non-US now. 38% of 2020 scheduled exams were non-US.
2. Contest Certification fees.  Brought in $9,095.24 of $23,955.00 budget – 37.97% of estimate. 38.4% of competitions are non-US now. 
3. Merchandise receipts.  Brought in 0, budgeted 0.  We used to sell replacement pins.
4. PayPal Interest. PayPal hasn’t paid interest for a few years.
5. Misc Income. $683.14 of $75.68 budgeted.  902.67% of estimate. Other than one large charitable donation we received in April, the rest of this is from payments from the AHA for Web Banner advertising on our site for AHA members.
6. Returned Checks.  This hasn’t occurred in 2019.
7. Savings Account.  $835.87 of $820.76 budgeted. 101.84% of estimate. Interest from our Money Market interest savings account.        
8. WRS Reimbursement.  Received 0.
9. Siebel Flavor kits.  $2,700.00 of $7,650 budgeted. 35.29% of estimate.
10. Online exams. $20,030.01 of $29,100.03 budgeted.  68.83% of estimate.
11. Grader Incentive Program.  $0 of $2,275.00 budgeted. 0% of estimate.  This is the AHA’s contribution to this program – and they postponed this program in 2020.
12. BJCP/AHA Reception at Homebrew Con.  Event was cancelled.  $0 of $3,400.00 budgeted.   

EXPENSES

Overall, $39,407.93 of $99,085.47 budgeted.  We spent 39.77% of our budget, 86.4% of actual income.

1. AHA/SCP Fee.  $0. The AHA doesn’t charge us for this any longer.
2. BJCP Grants $0 of $1,000 budgeted.  
3. Continuing Education.  Spent 0 of $3285.47 budgeted. 0% of estimate.  
4. Legal Fees.  Spent 0, 0 budgeted.
5. Merchandise.  Spent $3,927.82 of $11,500 budgeted. 34.15% of estimate.  This is for Name Badges.  This is 11.6% of our total BJCP budget.
6. Miscellaneous.  Spent 0 of $1.000.00 budgeted.  0% of estimate.  
7. Office Supplies.  Spent 0 of $500 budgeted. 0% of estimate.  
8. PayPal Fees.  Spent $1,104.72 of $2500 budgeted.  44.19% of estimate.
9. PO Box rental and mail forwarding.  $792.00 of $500 budgeted.  158.4% of estimate. 
10. Postage. Spent $678.09 of $3,300.00 budgeted.  20.55% of estimate.
11. Printing.  Spent 0, 0 budgeted.  “DropBox” distribution of exams and online distribution of certificates have mostly eliminated this category.
12. Recognition.  Spent 0 of $3,000 budgeted.  0% of estimate.  
13. Exam Program.  Spent $2,990.73 of $3,500.00 budgeted.  85.45% of estimate.
14. Shipping – merchandise.  Spent 0, budgeted 0.  Shipping for name badges and Siebel Kits are combined in their own categories.
15. Surety Bond. Spent 0, budgeted $0.  We paid for three years at a time when we last paid this.
16. Telephone.  Spent 0, budgeted 0.
17. Website and Domain renewal.  Spent $308.65 of $2,500.00 budgeted. 12.35% of estimate.  
18. Savings Account.  Spent 0, budgeted 0.
19. Siebel Flavor Kits.  Spent $6,209.20 of budget of $12,000.00.  51.7% of estimate.
20. Online Exam Fees. Spent $5,978.14 of $6500.00 budgeted. 91.97% of estimate.
21. Proctor Travel Expenses.  Spent $6,234.18 of $9,000 budgeted. 69.27% of estimate.
22. Rep Travel Expenses.  Spent $673.00 of original budget of $7,000.00.  9.61% of original estimate.
23. NHC Staff Travel Expenses.  Spent $0 of $6000 budgeted. 0% of estimate.  NHC was cancelled last year.
24. AHA/BJCP Judge Reception.  Spent $328.32 of $7000 budgeted.  4.69% of estimate.  The actual reception didn’t happen.  This amount paid for the Zoom meeting held by Kris England.
25. Admin/Grader Reimbursement.  Spent $6,091.24 of $9,000.00 budgeted. 67.68% of estimate.
26. Exam Translations.  Spent $4,091.84 of $10,000.00 budgeted.  40.92% of estimate.

Only one items was over budget:

9. PO Box Rental and Forwarding – the rental cost of the PO Box went up in 2020.

SAVINGS

We have $213,612.96 in our Capital One money market savings account.  It started the year at $207,777.09.